- All Information and Rules in The Upper Room - Portland
Please read all than confirm and sign and your booking will be almost complete
- Hours The Upper Room is open for bookings from 7am - 3 am Daily, Including weekends. (Hours can be extended ONLY upon request and are not final till approved.) Event must end at 2 am but can stay to clean till 3am.
Parking Street parking is available in neighborhood right outside the Upper Room building. Signs are posted for 2-hr parking; park at your own risk for longer time periods. There is plenty parking lots & garages surrounding the area that is good all day.
- 685 SW Pine St
- USBANCORP GARAGE
Safety & Security There are two security cameras mounted in the studio for safety purposes. If parties gets out of hand you will be asked to leave. Cameras onsite for also to log hours accurately and insurence purposes.
Organization & Clean-up Setting up and breaking down what is needed for your shoot must be accounted for in the amount of time you reserve. Please book more than your “shoot time” to make sure you are in and out on-time. For clean-up, please refer to the reference photos in the space for how it should look when you leave. Please take out what you bring in - including hangers, boxes, props, florals, etc. We can take out trash and recycling. If there is an appointment directly after you, we will let you know. One hour windows are in between booking to allow for clean-up. If you go over you booking more than 15 minutes late leaving the studio, you will be billed a $150 late fee. If there is no one booked and you know you need another hour, please call ,we will also let you know so you can add more time during your session if needed ($100 per additional hour or if for photo video rental an extra $75).
House Rules NO CONFETTI OR GLITTER If you do use either you will be billed for additional cleaning fees. Keep doors shut after 10pm to keep noise down.
Safety We have a zero policy for parties that go out of hand. Please respect our property and our neighborhood. NO Illegal drug use on the premises. NO open containers outside the front of the building. No smoking inside. Please make sure cigarettes butts go into designated zones to prevent fires.
Furniture Furniture can be moved to your liking. Just make sure they return to there spots before you leave. *NOTE: Large tables and statues are extremely heavy SO PLEASE DON'T MOVE . If needed we like to move them before your booking for you.
Decorations Feel free to decorate the space how you would like. Here are some things to ensure the space will be nice for others. For wall hanging we like 3M products called "Damage free hanging suspensionsor gaff tape," found on amazon or hardware store. DO NOT use tape on the walls that can pull the paint. DO NOT put hole or tacks in the walls. TAKE what you bring. NO CONFETTI OR GLITTER
Key-code Once your booking is complete and final payment has been received you will be issued a key-code to get access into building.*Note your code will become inactive after you booking time, so make sure you get your belonging out when your time is finished. $50 fee to come re-open after your booking has ended if locked out.
Catering and Beverage Services Your welcome to bring your own food and alcohol. You just can't charge for beverages unless you need to get a Liquor Licence issued 2-4 weeks before your event.
Control of Facilities Upper Room control , equipment, property and services is not relinquished in any manner whatsoever. THe Upper Room - Portland reserves the right, for itself and its tenants, to enter any part of its building and facility at any time and to limit Client access to designated contractors areas of the building and facility.
Responsibility for Damage, Defacement, Cleanup or Loss Client agrees to reimburse The Upper Room for any destruction, damage, cleaning expenses for more than minor cleaning, defacement or loss to The Upper Room- Portland properties and equipment resulting from Client activities at the facilities.
Integrity of Facilities Client, agents, employees, guests, or designees shall respect the integrity of the facilities and shall not injure, mar, alter, allow to be driven any nails, hooks or screws into any part of the facilities, or in any manner deface the facilities. For any production install that requires attaching equipment to the facility, the Client must get prior written approval from THE Upper Room.
Client’s Personal Property The Upper Room is not responsible for loss or damage of equipment or materials or other property that Client party and guests bring into the building. Client is required to remove all personal property from the venue at the end of the rental period. Any items left behind will be disposed of at our sole discretion.
Indemnity Client agrees to indemnify and hold harmless and reimburse or pay The Upper Room, its affiliates and its affiliates officers, employees, contractors, representatives and agents (“indemnities”) against all losses and liabilities arising out of or related to the rental and activities conducted by the Client, its affiliates and it and its affiliates officers, employees, contractors, representatives and agents, invitees, attendees and guests on or in The Upper Room properties or facilities, including those related to claims for negligence, or loss, or injury or damage to persons or property, including claims of employees, officers, invitees, attendees guests or contractors or agents of Client. The Upper Room assumes no liability whatsoever for any properties placed by Client or its affiliates or its affiliates employee’s officers, invitees, attendees, guests or contractors or agents in and/or on The Upper Room properties or facilities. Client agrees to indemnify The Upper Room against liability for use of any copyrighted music or written material.
Security For any public event or if alcohol is being served on site, The Upper Room required trained (need to fill out)
Insurance General Liability insurance is required to host any event at The Upper Room properties and facilities. Client shall provide The Upper Room with proof of liability insurance covering this event.
Client provides their own insurance, insurance shall cover itself and all of its participants, agents, employees, or designers in the event.
The limits of required liability insurance shall be no less than One Million Dollars ($1,000,000), combined single limit for each person/occurrence for bodily injury and/or property damage. Such insurance shall remain in full force during the term of this agreement. The Upper Room must be named additionally insured on such policy. Client shall provide The Upper Room a certificate of such insurance with the final rental payment prior to the event date.
Smoking The Upper Room is a smoke-free building. Refusing to comply with this smoking policy may result in an $500 fine per incident. Smoking is approved in the backyard at least 10 feet away from the building. Client is responsible for providing receptacles for smoking waste if applicable.
Other Contractual Agreements Client shall not enter into any contracts or services agreement or arrangements in connection with the usage covered under the agreement in The Upper Room facilities or premises without written consent of The Upper Room.
Refusal to Rent The Upper Room reserves the right to refuse rental of its properties and facilities to any client or event. The Upper Room also reserves the right to cancel, close down or discontinue an event if the Client breaches this agreement or engages in any conduct The Upper Room in its discretion determines is inconsistent with applicable law and its anti-discriminatory policies or its mission.
Cancellations Rental payment deposits are non-refundable. If full payment has been received for the event, and the event is cancelled more than six months out, the difference between the full payment and the deposit will be refunded to the Client. If the event cancels less than six months from the contract date, the difference between the full payment and the deposit will be refunded only if The Upper Room is able to re-rent the space for the same or greater value.
Termination Should events beyond either party’s control, such as acts of God, war, government regulations, disaster, strikes, civil disorder, curtailment of transportation facilities or other emergency making it inadvisable, illegal, or impossible for either party to perform, this agreement shall be terminated without prejudice.
Agreement I have read and agreed to the Event Rental Agreement for The Upper Room properties and facilities. I am authorized to agree on behalf of this organization to comply by following all regulations detailed in this agreement, and to make payment of all facility use fees, personnel costs, equipment rental costs, and any additional fees and/or penalties which are assessed as a result of non- compliance.
We will send email you a copy.
Please let us know if you have any questions or concerns.
